The rapid change of the world makes innovation a lethal weapon to become a big part of solution to bring about countries, companies, or communities to a useful change that hopefully take them to the top the leading pack in the world. Little research on the topic could give many hints that innovation is the key. There are now disruptive innovation, cultural innovation, reverse innovation and other terms that use innovations as the key.
However, the overwhelming topic of innovation that filled the market has overshadowed some important not so radical, slow and not extreme change that comes from continuous improvement that actually be the backbone of many leading companies in the world. The power of kaizen culture which embedded in top leader of the pack has been uncover in the book The high-velocity edge by Steven Spear seems to be undermined by the amount of innovation books and its varieties on the market.
I am not against innovation because I understand that without innovation no companies could ever bare their existence let alone leading. innovation is the key. I really enjoy reading books on innovation especially books by Clayton M. Christensen which really is the result of his in-depth research and reflection about the world of innovation.
My argument about innovation is that most of the books on innovations discussed about big changes that will lead to strategic/big step. My take on current innovation paradigm is that innovation is not enough because we still need kaizen. Some people say that kaizen is innovation also, but it really is not. The rule of thumbs is what your mind perceived what innovation is, reduce it by factor of at least 100.
When for example Clayton M. Christensen tried to detail innovation into a more elaborate by dividing it further into Disruptive and Sustaining Innovation. People get confuse because first, where is then Kaizen? Second, a strange combination of words is used (Sustaining Innovation!).
The Innovator’s Dilemma (Christensen 1997) identified two distinct categories—sustaining and disruptive—based on the circumstances of innovation.
Sustaining Innovation : when the race entails making better products that can be sold for more money to attractive customers—we found that incumbents almost always prevail.
Disruptive Innovation :when the challenge is to commercialize a simpler, more convenient product that sells for less money and appeals to a new or unattractive customer set—the entrants are likely to beat the incumbents. This is the phenomenon that so frequently defeats successful companies. It implies, of course, that the best way for upstarts to attack established competitors is to disrupt them. (Low end disruption and New market disruption)
Confusion happen among the practitioner of whether Sustaining Innovation is Kaizen because it is also about making better products to attractive customers. Additionally,two words of sustaining and innovation are both contradictory in nature in a way that when innovation happen, change happen and it moves the object of innovation to some future state.Thus actually it is inappropriate to give the name “sustain”. Sustain means almost equally to maintain. Hence it means the innovation going nowhere but only maintain and hence going nowhere.
History wise, the Kaizen term exist already since 1986 which is kaizen/continuous improvement which small incremental improvement. However, it seems that the founder of kaizen concept had predicted that confusion between Innovation and Kaizen will likely to happen.
This big misconception has been cleared before by Masaaki Imai in 1986, a notable quality philosopher and practitioner and the founder of Japanese consulting company namely Kaizen Institute or best known by the west as the father of Continuous Improvement. Misconception of innovation happen when people associate immediately innovation with improvement. The truth is that innovation indeed is improvement but improvement is not just innovation. Improvement consist of Kaizen and Innovation in which until the next innovation, kaizen will improve the system little by little.
From the graph it is clear that Kaizen perfected Innovation. It means that any types of Innovation whether it is disruptive innovation, cultural innovation, reverse innovation will be make perfect by following through with Kaizen afterwards. Kaizen will target improvement until next innovation.
Hence it is very clear that innovation itself is insufficient to create a winning edge and that innovation coupled with relentless kaizen become the ultimate answer. This is why in my opinion, despite of the effort to rally with other companies toward Innovation from generating, managing, until applying innovation many firms still happen to be in the lower league. Because Innovation without Kaizen is just like “Pound Saving, Penny Foolish”.It seems good that you get to save many Pounds, but other companies take care also every Pennies possible with Kaizen and overtime they who cares for both thrives.
While his name is not known to most people, his impact on the 20th century was quite profound. He is Frederick Winslow Taylor, a management theorist that focus on the labor process. He is the backbone of today’s management by the use of science. His works started blooming in an era after companies have become more than a mere limited project, but unlimited by the boundary of time and that in this time, industrialization is on the move.
Companies were growing in scope and racing to reap the benefits of industrialization. They were so starving in harvesting benefits of industrialization. In that time, companies need much more labor than ever to be able to produce products that made possible by the industrialization.However, even labor is many, a fundamental problem is emerging that needs an answer, how do we get labor to work more to ensure maximum output?
His works begin with many writings in the theory of work that mainly focusing on finding the way of controlling the motion of workers to obtain highest maximum output for what company pay for wages.
Even all that he has created is not fully acceptable in todays modern era but many of his concepts become a root for current management practice. His controversial concept such as the concept of soldiering that workers didn’t work hard enough is totally rejected by lean thinking that fundamentally held a strong believe that worker is good and therefore most of error come from engineer or the architect of the system that most of the time have to put to blame.
Soldiering held a believe that in a majority of cases the man deliberately plant to do as little as he possibly can to turn out far less work than he is well able to do in may instances to do not more than 1/3 or 1/2 of a proper day’s work. ~ Taylor
Proper day’s work is a maximum level of output humanly possible or a fair day’s work. when worker is not physically possible to reach this, he fired them. He argued that soldiering was possible because company management does not even know how much work can be extracted from workers. once to make a stubborn man who refuse to make any improvement to achieve this fair days work he cut his wages.
Taylor’s goal was to take knowledge work from the worker and put it in the hands of management to be used as control of workers. He himself called this method as Scientific Management. However, his method on full reliance solely on management let to the born of shopfloor expert which is industrial engineer. However, as people said that too much is never good, the role of management in shopfloor is too dominating that even in the development of work instruction, management get a majority of decision on the content and organization of it which is fundamentally different than now
But his famous real contribution besides of his many controversial concept is his management theories and the concept of time study.
There are many and different ways for come at doing the same things, there is always one method and one implement which is better than any of the rest. and this one best method and one best implement can only be discovered through a scientific study of an analysis of all the methods in use.
He stated that no job is to simple or to complex. In fact, in he has spent 26 years only for figuring out the best way to cut metal. but in other examples, many simple works can be rationalized as well.
Some of his wise words are never more appropriate now compare to at his time:
We can see our forest vanishing, our water-powers going to waste.. the end of our coal and iron is in sight. But the larger waste of human effort, which go on everyday through such of our acts as are blundering, ill-directed or inefficient are less-visible, less tangible and all but vaguely appreciated.. ~ Frederick Taylor
I am considered myself as a kind of person who is so interested on listening more than speaking. For me, being able to listen to ideas, a glimpse of someone else’s life experiences or a feeling of someone about something is so inspiring. I can learn from the story and get an idea of things that I had not realize before because I just never thought it would be possible, never experienced it myself, or simply didn’t know that such a thing could exist. By listening more, I can open myself to the presumption world that I previously held to a new perception of the world as I listen to the story of people around me.
This post is referring to my comment on my dialogue with one of my friends. He has an interesting experience in which I had not any experience on being employed in the type of industry he was in. It was all begin in a totally normal day. After lunch, we had a normal afternoon chat that suddenly led to a story of his previous employment in Supermarket Industry. Due to my curiosity, I started to ask probing questions that led him to tell his own experience working in a supermarket with a role as an assistant store manager with most activities that deal with audits.
What caught my attention was when he talked about his experience in stock taking procedure and penalty that he did in his time (and I believe still many also have the same principles even until this time). He told me that in his company, stock deviation from the ideal value of difference between beginning of month and end of the month in comparison with actual reality value of difference between beginning of month and end of the month difference will be assigned to store employees. It means that, if beginning of month stock minus sold product in that month ( which this become ideal end of month stock) is not the same as actual counting at the end of month stock, then the difference between ideal and actual counting in the form of amount of money will be paid together by employees from their salary to substitute lost products .
When he told this, I quickly recalled a wise words from Dr.Deming. Then, I found the exact same story that happen in Deming’s book titled “Out of The Crisis” in 1982. Deming has already elaborated what is wrong with this kind of system setup and why management not only in manufacturing industry but in all industry, even government, education, and any systems that has management on top of it has to learn the knowledge of variation.
Stock counting at the end of the month, if deviated from the ideal amount, can cause from many factors. the accuracy of inventory system, security of store from thieves, logistics in store, and still many other factors. It is indeed easy to directly attributing lost of stocks to employees for replacing the money that lost with the assumption that all lost rooted in the negligence of employees to prevent it from lost without looking into details about the root cause. However, by doing this, it is also easy to get trap into a bad system where everyone is dissatisfied, work is stressful, and at the end surviving will be impossible if not very difficult without sacrificing employees.
Imagine a staff that start to work in a company with a good pride. He and the company both have an expectation on both sides. The employee starts with a willingness to contribute to the company maybe even thinking that this company that he will start to work will be even better, fun and fulfilling. It is also the same good expectation that come from the company that hired this employee, because after all resources available in company’s labor pool has been filtered, this man has the best fit with the company to help reaching for the company’s goal. The new employee is ready to grow with the company and contributing the best effort possible. Isn’t that exactly what we feel when we want to start working in a new company? Excited! Happy! Want to prove ourselves! and having better a time? Sadly, this man so shocked to find the fact that even though he begin his job by working as hard as he can with the will of contributing his maximum effort and with their own heart and soul trying to be nice to every customers coming to the shop, he finds himself at the end of the month getting paid with less salary than promised and that they ought to receive it due to stocks lost that they don’t have any ideas at all of how it could be lost, why they have to be the one who take the risk of something they just don’t have any idea about, and the fact that he cannot improve or doing anything about it.
Drawing from the world of manufacturing, this could be seen as assigning defect of products to the workers that works in assembly line. Whenever there are defects, put the blame on workers with the reason that workers are the one who actually works assembling all parts into a product. This obsolete philosophy have proven to be a downfall of manufacturing industries before Japan could set the pace again and followed by a reparation to systems of managing manufacturing in other countries and companies.
People in management should as Deming urge long time ago and yet still valid, realize that there are two types of variation (natural/normal variation and assignable/special variation) Classifying defects in case of lost product in supermarket into these two kinds of variation classification will give us more insights. If a defect/lost product happen, manager should be able to determine if this will attributable to workers/store employees or to system that managed by management. The action directly blaming workers for a system problem then is not a wise act of management because normal variation and special variation should be handled in different ways. .To learn more about differentiating this, I would suggest reading “Out of The Crisis” or “The New Economics” by Deming.
As we came to know that those defects or lost of products are caused by system, then improvement to a system could reduce the lost of product. In relation with supermarket system, let’s take one defect example of lost product. Previous assumption is that employees should watch closely everyone on the store so that no product is lost, but employees indeed can be forget or not paying attention to someone stealing because fatigue which so normal. What is not normal is to assign tasks that obviously normal people with normal capability cannot do and give them penalty for it. In fact, lost product happen also because the environment provided thieves to steal some products despite of the hardworking that employees have done in preventing it. This environment setup is management job. A system should be setup by management to prevent lost from happening by creating a better environment for employees to work and a better system to prevent lost of products. Usual flow is that mistakes that management makes is attributed that should be management responsibilities (system design and improvement) are all assigned to employees.
Post of Tim McMahon from A LeanJourney Blog caught my attention as I was thinking about my New Year Resolution. Tim is a Lean practitioner and the owner of a very inspiring blog that I have followed even before I started to write a blog. I read his article where he wrote about an interesting topic which is so closely related with personal kaizen about self improvement.
In his article which has published on Tuesday, January 1 2013, he pointed out about common natural tendencies that we do as part of our new year. In new year, people hope for a better year. People as usual, starts to set their own resolutions as a target for the new year. This resolutions that people has created in new year will not bring anything significant. This is because setting resolutions is not more important as focusing on the process of reaching resolutions itself as Tim’s argued.
I positively agree with his arguments and appreciate his unique perception to Resolution and in addition, he also provide the reader by giving reader a way to use philosophical framework of PDCA to come to personal improvement.
In my opinion, a resolution is a mere shadow or number without actions because a resolution in itself do not make someone become better. In other words, as Deming has before addressed using a simulation called Red Bean Experiments, resolutions/goals/aims will not mean anything without a complete and exact methods to achieve it.
Thus, it is then a good step to begin a new year by setting goals without forgetting to determining the methods to achieve these goals. And only after that, we could be sure that we will improve our life quality as a human.
I currently lived in Brussels for sometime and it now feels like going to work and back home again has already become pretty much ordinary for me. First of all, because I get to know well the transportation network, traffic situation and could adapt well to a very significant different climate than my home country. In addition to that, I can now better managed the work load in a company that I am in now. Not that it is less work there, but even also with some new problems it just feels I could managed it better due to having done many tasks and did learn things quite regularly and thus becoming common with procedures and culture.
This stability situation makes me uncomfortable. In Leanphilosophy, we believe that achieving stability is a priority. However, there is another superior aim that is larger than that. Challenging stability with improvement. Lean philosophy believe that to increase the standards/stability that we have now in our lives, an improvement has to be made. This philosophy has a divine logical reason behind that a stability/standards situation, if it has already been achieved and not being challenge in order to improve it, it will without a doubt decrease and deteriorate or in simple words, making your life actually little by little below your actual standards/stable condition.
With this concept at hand, I am searching for new things to improve myself. One night, after work, I came across a website called Meetup. It is the world’s largest network of local groups. it makes it easy for anyone to organize a local group or find one of the thousands already meeting up face-to-face. More than 9,000 groups get together in local communities each day, each one with the goal of improving themselves or their communities. So, I registered as a member and look for recent events.
As I stumble in this new website, I encounter an interesting even about NLP or Neuro Linguistic Programming. Remarkably, this is a very affordable NLP event and it just happen to be around me. I love to learn psychology by reading some books because I love to learn and understand about people around me. So, then I went to this event and put myself out there to see how NLP workshop is.
I went there and I was exceptionally amazed on what I saw and experienced. Both from the participant, the ambience, the event and the coachers (I use coach as they weren’t really speakers but actively engaging us with activities). I met a various kind of person there and what inspired me is that all these people has different background than me both either in their working life and their family life and they all gather to improve themselves. There was a musician, a painter, a consultant, an IT security guy, a factory management employee (me!), and a bunch other interesting people that I will never meet outside of this event simple because our world is too far apart from being able to meet each other.
My experience in attending this event was wonderful. Mainly because the positive ambience that build up by everyone of us that have spirit of making ourselves better that projected toward helping others be better. there is also a time where we make a circle and shout a loud with fun. The coach taught us some NLP method and at the end,each and everyone of us has to perform a short practical presentation that basically utilizing all the tools we learned that day.
For you who do not really know what NLP could bring you, below is the video of how significant NLP could change a mind of a person by injecting ideas to subconscious mind.
I definitely will attend the next NLP workshop again and may also some useful and practical techniques to enhance our performance in daily life or business.
Kaizen is all about making a continuous improvement. At a glance, it seems the definition could really easy to catch and understandable. Lean and Quality is apart of Kaizen and both can be sustain if the culture of Kaizen is inside the organization. In plain words, whether it is for a person, a group of people, an organization, or a global company, achieving high quality with low cost, increasing delivery capability ( response and speed ), and gaining the right level of flexibility ( in terms of variety and volume ) together with an increase of productivity, Kaizen is the answer. It is the root that could make Lean and Quality living in the system.
In this post, I would like to point out that understanding Kaizen philosophy will help us to get started with Lean and/or Quality. However, as experts have warned us against all the too much simplification of Lean and/or Quality, the danger of viewing Lean and/or Quality by neglecting people’s interest and dynamic can lead to catastrophic result. We, both beginners or experts tend sometimes to focus on technical stuff. In Lean Management, this disease is called concentrating only to the methods and not the philosophy. In Quality, this is called the disease of dealing with quality as a product/engineered product quality only and not dealing with the whole quality as perceive by the customer.
This tells us that in Lean as well as in Quality, the involvement of Human side adds value to the success of it’s movement. Practitioners in Lean have clearly stressed out that culture of providing customers with value by means of eliminating waste has to be begin by a cultural change. On the other side in Quality movement, it is also have been said that Quality engineering is not a complete Quality, and the Culture of Quality First for customers come with the involvement of workers. Both have point out the importance of workers and not just methods or tools or engineering calculation. Thus, it is safe to say that Kaizen needs to take care both Social and Technical perspective for it to success. Both methods and human is technical and social that forms a sociotechnical systems which refers to the interrelatedness of social and technical aspects of an organization. Thus, in my opinion it is important to think in terms of sociotechnical systems when we want to move forward with Lean and/or Quality.
Kaizen consists of the word Kai which means “change/make better” and Zen which means “good”. But when we put together the words into Kaizen, it expresses a deep meaning of continuous improvement or improving continuously that when applied to our daily life would have developed an increase of our productivity as well as quality of our daily result.
The secret of boosting our quality and productivity lies in the way Deming’s Circle or Continuous Improvement Circle is implemented in our daily life. Great companies have gained favor from using this philosophy and in this post, you will gain advantage by applying the concept of Continuous Improvement Circle in your daily life.
Continuous Improvement Circle consists of the Circle of PDCA ( Plan – Do – Check – Act ). Here, the 5 key steps to your personal kaizen are uncovered:
1. Plan Your Activities
To begin with doing a Personal Kaizen in our daily life, planning activities is a very important step. In many Time Management concept, planning your activities has been the most crucial concept. One should try to plan yearly, monthly, weekly and daily. Yearly and monthly planning will comprise the most important events of the year and/or month, whereas weekly and daily planning will deal most of the time with operational issues and projects that we undergo at works or at home.
Thus, it is important to set at least 15 minutes everyday before you sleep to get to know your next day activities so that you can make sure that the following day will be filled with the activities that are actually meaningful not only for your boss or family but also to you.
2. Set Apart Things That You Do Regularly
Getting all the activities is just your first step to enter your personal kaizen circle. having acknowledged your activities, now you can separate those activities that happen most of the time either daily, weekly, monthly or yearly and those activities that are sporadically or spontaneously appear in your calendar.
Kaizen is continuous improvement. Thus the activities that appear regularly will subject to your Personal Kaizen. Setting apart these activities from others will make you focus on doing it effectively with more quality.
It is also important to set target for yourself to try to reach 3 activities accomplishment that is not regularly done and try to get it done everyday. This is for the purpose of evaluating your kaizen effort that will be explain in step 5 later.
The Continuous Improvement Circle cannot be separated from Standardization in which it means that the improvement that we have done will be our current standard and will become a challenge for us to improve to a new and better state. In the future, our challenge is to beat the current standard that we set so that we progressively making improvement to the same activities that we do. Without standard, it is very easy to feel satisfy and perform below standard.
5. Evaluate yourself and back again to point 1
Evaluating is an ultimate importance and since it is a circle of improvement, I will not call step 5 as the last step, but a precursor to step 1. Your effort now might have been paid off. You can prove if you have done the right and on the right track doing your Personal Kaizen by meeting one or more of these:
There are more activities that you can tackle in one day compare to before you apply personal kaizen
You become last stressful due to available slot time you have in your day for family, leisure, or your kids
You basically feel that you own your life and not your boss or your tasks
How we could increase the number of accomplishment of irregular and regular tasks everyday directly related with how good we are at kaizen. The better kaizen that we do to our regular tasks, the more we can tackle unpredictable tasks with the better quality result and with more freedom of time to do personal purpose activity such as leisure or go out with kids.
One final concern is that even you have already achieved and know the benefits of personal kaizen, I encourage you to do a circle of continuous improvement and not to stop only until step 5 or else the improvement that you have already done will be deteriorate.