In the age of Information, personal kaizen or continuous improvement could come not only from changing behavior, adaptation to situation, or doing things differently that could improve the quality, productivity and effectiveness of our lives. Technology that comes as an application or a gadget could become a powerful tool to increase our standards and do our personal kaizen.
In this post, I would like to share some FREE tools that could boost your quality, productivity and effectiveness of your daily life. I personally use all of the tools mentioned below regularly and often and the benefits of using them have been for me magnificent in helping me dealing with dynamic and ever changing tasks in everyday life.
1. Google Drive
First application that you should have whatever is your job or occupation is Google Drive. With Google Drive you have a great Cloud space that allows you to actually setup many files in it, and even collaborate with friends or colleagues. you can have them all appear only to you or to all of your team member.
The wonderful thing about Google Drive is it is totally free and can actually processes several document types such as one much like Microsoft word, and a spreadsheet like excel etc.. and even convert a document into a format that Google understand.
To access Google Drive you need a Google account, which is free. You can obtain one by signing up for Google’s email account called G-mail.
2. Google Calendar
It’s just not complete to talk about Google Drive without another powerful application by Google, which is Google Calendar. Here, you can see your entire schedule or have them completely separate. You can share one calendar with your basketball friends and the other with your mates from college. The best thing is you can choose to see all two together or just see one at a time and switch views depending on what you want to see. Best of all, you can access your calendar anywhere where there is internet access that means your cell phone, or any computer!
The most important application for your personal kaizen is Evernote. It is basically a note with millions of helpful features. You can have it either on your smart phone and your computer, and it automatically syncs the information. Evernote is a great service that gives you the option between free and premium. however, the FREE version is more than enough for personal use. The best things of all is that you can have your task like, notes, web pages, and photos all on your Evernote and like Google Drive; it’s available wherever there is internet access. It’s a great way to stay organized.
4. Microsoft Outlook
This application is not completely free. But I suggest you to get Microsoft Outlook because of the many benefits that it offers to your quality, productivity and effectiveness of your life. It become the center of your productivity and coupled with other tools from point 1 until 3 and 5, it will become a super safer of your time. for example you could easily sync your online Google calendar with outlook so you could make sure that you can access your calendar both online and offline.
5. Smart Phone
Many people including me can’t imagine life without a cell phones. people have recognized the benefits of holding one, but do we know that it actually could also become a more powerful tools to enhance our personal kaizen? Today’s smart phone is just like a laptop in your palm. It’s a fantastic way to integrate all the application and use it on the go! They have so many features including task lists, timer, email ability, internet access; ability to have Google Applications and Evernote and, of course there’s also the camera and video. The most important thing is that they allow us to be mobile and away from the office while not being away from important data without carrying laptop anywhere.